The West Visayas State University (WVSU), through its Administrative Division, successfully conducted a two-day Basic Records and Archives Management (BRAM) seminar-workshop on September 26-27, 2024, at District 21 Hotel, Iloilo City.

Representatives from the National Archives of the Philippines (NAP) served as resource persons for the training, which was attended by WVSU records officers, document controllers and records custodian from both the main and satellite campuses.

The NAP, the nation’s repository of archival and historical collections, mandated to plan and enforce policies for effective records management.

Mr. Kit P. Toling, NAP Supervising Records Management Analyst, covered topics such as the National Archives of the Philippines Act of 2007 (RA 9470) and the Records and Archives Management Program (RAMP). Participants learned about key concepts of records creation, maintenance, and control, along with practical applications like the Functional Subject Alphabetic Classification System (FSACS).

On the second day, Mr. Jhonley Joseph L. Item, NAP Records Management Analyst I, discussed records disposition, its values, retention periods, and proper handling and disposal through an efficient Records Disposition Program (RDP). Participants also learned how to complete essential forms like Records Inventory and Appraisal, Records Disposition Schedule, and the Request for Authority to Dispose Records.

The training concluded with Toling’s discussion on establishing a physical and organizational Records and Archives Center Administration and emphasizing the importance of records custodians in safeguarding public records.