WVSU

Administrative Division

Aims to provide excellent, fast and
customer-oriented services.

The Administrative Division consists of five(5) units:

  • Human Resource Management Office
  • General Services Office
  • Security & Safety
  • Supply Office
  • Records Office

These offices provide administrative services for effective and efficient University operations proper utilization of resources to ensure the campus environment is one that is conducive to learning.  The Division oversees in each unit, employees recruitment, performance appraisal, staff development, job evaluation and classification and personnel actions; administers proper operational services for a well-maintained physical plant; plans designs and implements new construction and renovation projects in support of the campus master plan; provides for a safe and secure campus for the University community; maintains updated physical inventory and procurement plans; and maintains and updates records and archives of the University.

Contact Information

Mr. Julius P. Undar
Chief Administrative Officer – Administration
Tel: (033) 320-0870 to 78 loc 1108
Secretarial: loc 1109
Admin Bldg. Entrance: loc 1137
Email: [email protected]

Administrative Offices

Among the services offered by the Administrative Division are as follows:

Human Resource Management Office

The office offers the following services:

  1. Recruitment, Selection, Placement and Promotion
    • Identifies all unfilled or vacant positions and vacancies to be filled through promotion in the university
    • Publish & posts vacancies
    • Receives applications and all other requirements for employment
    • Assists the Selection Board in the conduct of the screening process
    • Prepares the appointment papers for signature of the University President
  2. Appointments and Other Personnel Actions
    • Review and check the completeness of all the requirements and supporting papers in connection with all cases of appointments before submission to CSC
    • Ensure the oath taking of concerned appointees
  3. Personnel Welfare Benefits, Awards And Incentives
  4. Prepare and issue certifications and other documents to faculty and staff:
    • Certification of employment
    • Certification of last salary received
    • Certification of the date of assumption to duty for new employees
    • Statement of Service Credit
    • Statement of Leave Credits
    • Acceptance of resignation
    • Authority to transfer
    • Certification of Appearance
  5. Issue supporting papers for all medicare claims of personnel
  6. Prepare applications/documents pertinent to employees membership and other transactions to different agencies
Leave Administration
  • Made all records available to employees pertaining to leave credits earned;
  • Process all application for leave for approval by the Chief Administrative Officer, Administrative Division or the University President
Retirement
  • Provides concerned faculty and staff with checklist of requirements for retirement for completion/compliance to facilitate processing of retirement benefits;
  • Consolidates/reviews documents submitted by retiring employees to ascertain completeness of information/requirements;
  • Upon approval by the GSIS, submits documents to the Budget Office for gratuity benefits and terminal pay of the retiree.
Personnel Career Development
  • Conduct orientation/induction program for new employees
  • Make available training programs and scholarship grants to qualified and interested faculty and staff
  • Assist the faculty and staff in their personal and professional development.